Bank Reconciliation Officer

Job Purpose

Under the direct supervision of the Assistant Revenue Accountant, the Bank Reconciliation Officer is responsible to:

• Collect, reconcile and report on all Bank Statements queries and errors observed and monitor same with respective banks until a correction is made.
• Prepare a monthly Bank Reconciliation Statement for each Bank Account, recording all outstanding cheques monthly.

Key Responsibility Areas

Technical/Professional Responsibilities

• Collect Bank Statements from all banks at which the Agency holds Revenue Accounts, e.g. Deposit – Revenue Bank Account, Credit Cards – Bank Account;
• Liaise with Banks and collection sites to verify lodgement/reports.
• Reconcile Bank Accounts and prepare Bank Reconciliation Statements.
• Prepare and maintain a record of outstanding and dishonoured cheques.
• Maintain custody of all cashed cheques and Bank Statements returned from the Banks.
• Maintain the cancelled cheque register.
• Maintaining ledger and schedule for unassigned bank deposits
• Liaise with Customers to resolve unreconciled transfers.

Customer Service Responsibilities

• Maintains customer service principles, standards and measurements.
• Identifies and incorporates the interests and needs of customers in business process design.
• Ensures critical success factors are identified and meet expectations.

Other Responsibilities

• Perform all other duties and functions as may be required occasionally.
• May be required to provide witness statements, attend court proceedings, and give evidence.
• Comply with Health & Safety Policies & Procedures.

Required Competencies

Core

• Strong judgment, analytical and problem-solving skills
• Strong time management and organising skills.
• Strong communication skills and report writing skills.
• Strong information and task monitoring skills.
• Keen attention to detail and accuracy.
• Ability to display high levels of confidentiality, integrity, ethics, and professionalism.
• Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds, ensuring good client relationships.
• Strong information and task-monitoring skills
• Ability to work under pressure.

Technical

• Comprehensive knowledge of the Agency’s business activities.
• Working knowledge of the Financial Audit and Administration Act.
• Working knowledge of relevant computer systems and their applications.
• Comprehensive knowledge of accounting principles and practices.
• Comprehensive knowledge of Bank Reconciliation practices and procedures

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• First Degree in Accounting/Public Administration/Business Management with an emphasis on Accounting

OR

• CAT Level 3/ACCA-AAT Level 3/ACCA Level 1 (completed)
• At least one (1) year of related experience.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Work will be conducted in an office outfitted with standard equipment and specialised software.
• The environment is fast-paced, with ongoing interactions with critical stakeholders and meeting tight deadlines, which will result in high degrees of pressure.