Job Purpose
Under the general direction of the Chief Internal Auditor, the Audit Manager/Co-ordinator plans, directs and controls audit programmes executed by audit teams, in accordance with the Financial Administration and Audit (FAA) Act and Instructions, rules, regulations and directives issued by the Ministry of Finance and Public Service.
Key Responsibilities
Management/Administrative:
- Assists the Chief Internal Auditor to develop Annual Audit Programmes and Work Plans;
- Monitors Annual Audit Work Plan in consultation with Team Leaders, and establishes priorities and time schedules to ensure completion;
- Ensures that Leave Cards and Attendance Registers are updated and properly maintained for team members;
- Assists in preparing the Annual Internal Audit Financial Budget;
- Assists the Chief Internal Auditor in preparing Quarterly Reports;
- Certifies travelling claims and monthly Attendance Reports for staff members;
- Reviews and signs off on Time Budgets and Itineraries prepared by Team Leaders.
Technical/Professional:
- Conducts Risk Assessment to determine areas of priority to be audited;
- Reviews and signs off on Time Budgets, Planning Memoranda, Checklist, Risk Matrices, and Itineraries prepared by team members;
- Visits offices and Auditors in the field periodically, to evaluate progress of audits and ensures adherence to established policies and procedures;
- Examines working papers to ensure effective completion of work and reviews activity time and report to appraise work performance;
- Writes Audit Reports stating condition, criteria, causes, effect, and makes recommendations and submits to the Chief Internal Auditor;
- Checks Accounting and Financial Records for compliance, accuracy and adequacy;
- Recommends changes in operational procedures and systems to enhance accountability, safeguards assets to prevent the occurrence of waste or extravagance;
- Investigates complaints, problems, matters of concern, etc.;
- Identifies areas of audit for Special Investigation and makes recommendations to the Chief Internal Auditor;
- Reviews and signs off on working papers from Team Leaders, as well as prepares review notes;
- Meets with Senior Officers and Heads of Departments to discuss Audit findings;
- Follows up on management responses and verifies actions taken;
- Discusses audit findings with teams and the Chief Internal Auditor;
- Ensures security of Audit files;
- Liaises with Fraud Squad and attends Court as required;
- Assists teams with conducting assignments, as well as performs audits on special areas assigned;
- Maintains confidentiality, professionalism and integrity of the Unit;
- Advises personnel in general on policies and operational guidelines.
Human Resource:
- Monitors and evaluates the performance of direct reports, prepares Performance Appraisals and recommends and/or initiates corrective action, where necessary, to improve performance and/or attain established personal and/or organizational goals;
- Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotions, terminations and leave, in accordance with established Human Resource policies and procedures;
- Collaborates with the Human Resource Division, develops and implements a Succession Planning Programme for the Division/Unit, to facilitate continuity and the availability of required skills and competencies to meet the needs of the Unit;
- Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
- Ensures the welfare and developmental needs of staff in the Division/Unit are clearly identified and addressed;
- Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
- Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Core:
- Excellent oral and written communication skills
- Good analytical thinking skills
- Teamwork and co-operation
- Ability to use own initiative
- Integrity
- Compliance
- Good interpersonal skills
- Good leadership skills
- Good problem-solving and decision-making skills
- Excellent customer and quality focus skills
- Managing partners
Technical:
- Report writing skills
- Knowledge of the Government operations
- Knowledge of accounting principles
- Knowledge of auditing principles
Minimum Required Qualification and Experience
- First Degree preferably in Accounts, Finance, Business Administration, Management or Economics;
- ACCA Fundamentals or equivalent; plus, over five (5) years’ auditing experience and relevant experience in the specialized area;
- Successful completion of relevant Government auditing courses and professional audit training would be an asset.
Special Conditions Associated with the Job
- Constant physical threat, particularly when carrying out investigations into fraud and irregularities;
- May encounter potentially dangerous situations when conducting physical count of livestock, etc.;
- Possible exposure to adverse environments when conducting investigations in the field such as infestation of lice, attack of rodents, inhalation of toxic fumes, etc.
Please note that only shortlisted applicants will be contacted.
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