Assistant Technician (Microbiology Branch)

Major Duties and Responsibilities:

• Answering the telephone, taking messages and if required assisting clients by communicating and coordinating requests for services to the laboratory or directing calls to other relevant persons.
• Receiving and assisting clients and visitors, informing the relevant officers of their arrival and directing them to appropriate places.
• Copying and duplicating printed material, forms, and documents as required by the Laboratory Head, Analysts and Technicians.
• Receipt of incoming samples for testing. Evaluation of sample integrity, quantity and cross-checking the database for accurate coding and instructions.
• Liaises with senior technical staff for instructions to prepare samples for testing
• Typing of test reports, conducting simple calculations on raw data, and dispatch of test reports.
• Receiving of inward correspondences, files and other related documents from within and outside the Organization and distributing as appropriate.
• Dispatching of documents from the office.
• Maintaining a proper filing and recording system (both electronic and manual) to allow for easy retrieval of data when required; proper document control is in effect in accordance with ISO 9001.
• Wear appropriate safety gear as the task requires
• Keep workspaces in a neat and ordered manner
• Capture all jobs in the appropriate log books or computerized database and update them daily.
• Informing the laboratory Head and Senior Analysts of all new jobs.
• Complete the attendance register by the third calendar day of each month.
• Minutes of meetings and action items are sent out at least two days before the scheduled meeting.
• Monitoring and replenishing stationery for the Branch.
• Any such other responsibilities that relate to clerical duty.

Knowledge, Skills and Abilities:

• Knowledge of office systems and procedures
• Knowledge of word-processing software
• Knowledge of the BSJ’s Acts Regulations, technical areas and expertise within the organization.
• Knowledge of ISO 9001 and 17025
• Knowledge of minute writing techniques
• Knowledge of records management procedures
• Knowledge of document preparation [letters, reports, memos]
• Ability to multi-task and work on own initiative
• Ability to write and proof-read a variety of office communication
• Ability to meet tight deadlines
• Ability to work on one’s own initiative and take charge of tasks to achieve established goals and objectives.
• Secretarial/administrative skills would be an asset.
• Excellent customer relations skills.                                                                    
• Good administrative skills.
• Excellent oral  and written communication skills

Please note that while we appreciate all applications, only shortlisted applicants will be contacted