Assistant Human Resource Officer (GMG/AM3) - Manchester Health Department

Minimum Qualifications and Experience:

• Associate Degree in Human Resource Management or Public Administration/Public Sector Management/Management Studies 
• Minimum two (2) years working experience within the area of Human Resource

Specific Knowledge, Skills and Competencies:

• Working knowledge of the laws, procedures, and practices pertaining to salary administration, employee benefits and welfare, employment and termination. 
• Sound knowledge of the Authority’s human resources policies and procedures. 
• Sound knowledge of the Staff Orders and the Public Service Regulations and Labour Laws
• Comprehensive knowledge of relevant computer systems and applications 
• Good interviewing techniques 
• Good oral and written communication skills. 
• Good planning, organizing skills and attention to detail 
• Excellent work attitude and team player 
• Ability to use initiative 
• Good time management skills 
• Ability to maintain employee confidentiality 
• Proficiency in the use of relevant computer software and computer applications

Key responsibilities will include:

Technical/Professional 

• Assisting with expediting the recruitment process for designated staff within the health department. 
• Overseeing and assisting with the computing and updating of leave for staff within the health department and ensuring that staff is kept abreast of their leave status
• Investigating and reporting on salary anomalies and discrepancies to the Senior Human Resource Officer. Handling queries and ensuring that they are expeditiously resolved
• Monitoring work permits and ensuring the relevant documents are forwarded to the Regional Office for further processing 
• Monitoring the status of professional licences and making reports to the Senior Human Resource Officer 
• Participating in the career pathing and mentoring programmes 
• Inspecting of employee’s files to ensure they are up-date and ensuring that established procedures are adhered to in the processing of the records 
• Preparation of reports as directed/required 
• Contributing to and supporting a culture of excellent customer service to both internal and external customers, as well as efficiency in service delivery

Administrative 

• Assisting with the management of the preparation and maintenance of personnel records for the health department; ensuring that they are maintained in strict accordance with the stipulated standards 
• Ensuring accurate and timely submission of information for the appointment of permanent and temporary staff. 
• Assisting with the preparation of pension particulars for relevant staff within the parish for timely submission to the Senior Human Resource Officer. 
• Participating in the coordination of staff functions and social events.
• Ensuring the collection of Performance Evaluation Reports for the employees on contract ensuring their completion in a timely manner prior to the end of the contract.
• Updating and maintaining the travel register for all travelling officers.
• Preparing and submitting of documents to the Senior Human Resource Officer for processing of employee’s retirement benefits in a timely manner. 
• Processing health insurance registration and liaising with Sagicor as it relates to complaints and follow-ups. 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.