Assistant Human Resource Officer - ERW (GMG/AM 3)

Key Outputs:

• Leave & other benefits requests processed 
• Leave entitlements calculated and updated 
• Leave and benefit administration research conducted 
• Attendance reports analyzed 
• Personnel files and service records updated and maintained 
• Annual/Quarterly/Monthly performance reports prepared 
• Individual work plans developed 

Key Responsibility Areas:

Technical/Professional Responsibilities 

• Processes request for leave - sick, departmental, vacation, study, special, maternity and day release; 
• Calculates and updates employee leave records – sick, departmental, vacation, study, special, maternity and day release; 
• Receives and analyses Attendance Reports for each Division of the MoJ; 
• Provides reports on leave/other benefits statistics and updates for each Division of the MoJ on a periodic basis to guide the Human Resource Planning processes; 
• Processes requests for seniority allowance resulting from achieving the required time period and satisfactory Performance Management and Evaluation System score; 
• Conducts research on matters relating to leave/benefits administration; 
• Updates, maintains and reports on the service records of employees in the MoJ and its key stakeholders to assist with the pension/retirement processes; 
• Prepares for processing, updates and maintains employee benefits mechanisms i.e. Sagicor Health Schemes, GOJ Bus Services, Motor Vehicle Concession, Staff Loans and related matters;
• Liaises with the SHRMD – MoFPS on all leave and general benefits policies and operations;
• Supports senior executives in the provision of leave and general benefits advisory/training for managers and employees, as required; 
• Remains aware of relevant innovation and industry trends and issues and implement relevant changes to the workplace to ensure the MoJ achieves best practice and strategic objectives. 

Administrative Responsibilities 

• Develops Individual Work Plans based on alignment to the overall plan for the section;
• Participates in meetings, seminars, workshops and conferences as required;
• Prepares reports and programme documents as required; 
• Maintains customer service principles, standards and measurements.

Human Resources Responsibilities 

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals; 
• Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme. 

Other Responsibilities 

• Performs all other duties and functions as may be required from time to time. 

Performance Standards:

• Leave & other benefits requests processed in accordance with SHRMD policies, guidelines and timeframes; 
• Leave entitlements calculated and updated in accordance with SHRMD policies, guidelines and timeframes; 
• Leave and benefit administration research conducted are evidence-based and completed in agreed timeframes; 
• Attendance reports analyzed in accordance with SHRMD policies, guidelines and timeframes;
• Personnel files and service records updated and maintained in keeping with agreed standards and timeframes; 
• Annual/Quarterly/Monthly performance reports are prepared in accordance with agreed format, are accurate and submitted on time; 
• Individual Work Plans developed in conformity to established standards and within agreed timeframes; 
• Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Teamwork & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Attention to Detail 
• Goal/Results Oriented 
• Human Resource Management 
• Methodical 
• Planning and Organising 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Knowledge of the principles of administrative management
• Knowledge of Human Resource Management principles and practices
• Working knowledge of the Public Service Regulations
• Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD
• Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities

Minimum Required Education and Experience

• Associate Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences; 
• Two (2) years’ experience in a Human Resource Management environment. 

Authority:

• Access4 confidential information 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. 
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally to attend conferences, seminars and meetings.

The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.