Assistant Chief Plan Examiner

Key Outputs

• Work plans developed 
• Plans and accompanying documents secured 
• Reports drafted 
• Quality of plans approved 
• Queries discussed 
• Quality systems established 
• Technical advice given 
• Staff trained, supervised and monitored 
• Performance appraisal conducted 

Key Responsibilities:

Management/Administrative Responsibilities 

• Assists in planning and coordinating the operations of the Comparison and Computing sections 
• Ensures the security and care of plans and accompanying documents during examination 
• Prepares monthly reports on activities within the unit 
• Assists with the preparation of quarterly reports of the unit 
• Ensures that staff is trained
• Conducts performance appraisal in accordance with established guidelines Technical/Professional Responsibilities 
• Ensures that plans presented are prepared in accordance with the Land Surveyors Regulations 
• Gives technical/legal advice to clients on the suitability of plans for registration purposes 
• Verifies if plans submitted for titles are dually registered and if there are dual registrations the Titles Office is informed about the situation 
• Assists with establishing and monitoring of systems to maintain high level of performance 
• Corresponds with clients to address product concerns 
• Reports on dual registration queries and investigations 
• Assigning and reviewing digitally submitted plans using Land Folio and Microsurvey 

Other Responsibilities 

• Performs other related duties that may be assigned from time to time by the Manager 

Performance Indicators

• Accepted plans fully complied with the Land Surveyors Regulations
• All plans accepted are copied and recorded 
• Rejected plans are returned to surveyors within the time agreed
• Reports are complete, current and accurate 
• Dual registration detected and clarified 
• Technical advice results in workable decisions and actions 

Required Competencies/Skills

The post-holder should be able to demonstrate: 

• Excellent interpersonal skills 
• Excellent planning, organizing analytical and problem solving skills
• Excellent knowledge of the Land Surveyors Act and Regulations
• Good negotiation skills 

Minimum Required Qualifications and Experience

• Diploma or Associate Degree in Land Surveying with five (5) years’ Plan Examination experience.
• A general knowledge of Parcel Data Management and Land Registration Systems and Surveying Software 
• Two (2) years’ experience at senior supervisory level 

Special Conditions Associated with the Job

• Visual fatigue constant examination of plans and relevant documents
• Long periods of sitting 

Resource Managed

• Database 
• Plans and accompanying documents 

Authority to:

• Recommend leave, transfers acting appointments 
• Assign duties to staff 
• Correspond with customers 
• Caution staff in terms of behavior and job performance 
• Recommend training for staff 

We appreciate all responses, but only shortlisted applicants will be contacted.