Administrator (GMG/AM 3)

Key Responsibilities

Management/Administrative: 

• Assists in the preparation of the Branch’s Strategic Business and Operational Plans, Procurement Plans and Cash Flows; 
• Assists with the preparation of the Branch’s budget and related budgetary programmes;
• Develops Individual Work Plan based on alignment with the Operational and Strategic Plan;
• Participates in meetings, workshops, seminars and other events, as needed. 

Technical/Professional: 

• Assists with the implementation of the Division’s projects and programmes such as draft technical programme related correspondences; 
• Conducts research and executes questionnaires and prepares resulting reports;
• Assists in organizing and co-ordinating, workshops, seminars, training sessions, exhibitions, forums conducted by the Branch; 
• Conducts research to assist with the preparation of Cabinet Notes and Submissions;
• Collates information and prepares the Branch’s Annual report, ESSJ report and other special reports; 
• Prepares brochures and relevant literature for workshops and courses; 
• Performs technical secretarial services for the Land Information Council of Jamaica:
  • Schedules and convenes LICJ and its sub-committee meetings; 
  • Prepares Minutes of meetings; 
  • Researches and prepares briefs and reports for sub-committee matters; 
• Answers queries and prepares responses to requests from members of the LICJ, Government agencies and the general public; 
• Maintains adequate levels of stationery and supplies at the LICJ Geo-informatics Training Centre and for the Division; 
• Undertakes the procurement of equipment and supplies for the Division, in collaboration with the Procurement Unit; 
• Manages and maintains inventory records for all goods, equipment and furniture reposed in the Division; 
• Organizes and ensures all existing and new furniture, equipment and other goods are marked and related inventory registers updated; 
• Prepares and maintains all invoices generated from services delivered by the Division;
• Arranges for the expeditious processing of bills generated; 
• Manages the Petty Cash account and generates statements and reports, as required. 

Human Resource: 

• Monitors and evaluates the performance of the Attendant, prepares performance appraisals and recommends and/or initiates corrective action, where necessary, to improve performance and/or attain established personal and/or organizational goals; 
• Supervises the Office Attendant/Cleaner: 
  • onitors the cleaning and maintenance of office environment; 
  • Manages and monitors the dispatch and collection of mail; 
  • Oversees and monitors the distribution and use of cleaning supplies and other products/materials; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Good interpersonal skills 
• Results and team-oriented 

Technical: 

• Good analytical skills 
• Good planning and organizing skills 
• Solid research and information gathering skills 
• Good knowledge of government regulations, policies and principles 
• Competency in the use of Microsoft Suite of tools 

Minimum Required Qualification and Experience

• First Degree in Public/Business Administration or a related discipline; 
• Knowledge of Geography, GIS or Spatial Science would be an asset; 
• Two (2) years’ working experience in administration. 

OR 

• Associate Degree in Public/Business Administration or related discipline;
• Knowledge of Geography, GIS or Spatial Science would be an asset; 
• Four (4) years’ working experience in administration. 

Please note that only shortlisted applicants will be contacted.