Administrator (GMG/AM 3)

Key Responsibilities

Technical/Professional: 

• Maintains a database on contract procurement and implementation; 
• Compiles, stores and retrieves management data; 
• Researches and provides information to the Senior Director, Transport Policy (International and Land) in the preparation of reports and other documents; 
• Prepares the annual budget and weekly cash flow of the Unit’s expenditure;
• Reviews and compiles contracts for submission; 
• Responds to queries from stakeholders; 
• Liaises with internal units, portfolio agencies and other stakeholders in response to queries within the sector; 
• Monitors the financial performance of the Branch using the electronic performance monitoring system, and provides regular updates to the Senior Director, Transport Policy (International and Land); 
• Requests and maintains an adequate supply of office stationery; 
• Ensures that telephone bills are reconciled and payments are made in respect of toll calls;
• Prepares requisition forms for internal expenditure and submits travel and other reimbursable claims to the appropriate Unit; 
• Assists in the preparation of the Corporate and Operational Plan for the Branch; Prints, photocopies, binds and dispatches documents; 
• Maintains an effective general filing system; 
• Prepares resource material and packages for participations of seminars, workshops and retreats;
• Co-ordinates activities for the Executive Staff meeting, attends meetings, takes notes and prepares Minutes; 
• Takes action Minutes at meetings and circulates them as required; 
• Performs any other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Accountability 
• Ability to work on own initiative 
• Excellent organizing and co-ordination skills 
• Customer focus 
• Professional attitude 
• Good interpersonal skills 
• Ethics and Integrity 

Technical: 

• Excellent Records Management skills 
• Ability to create, compose and edit written material 
• Proficiency in Microsoft Office 
• Excellent knowledge of Government Operations and Protocol 
• Ability to manage workloads and prioritize amongst conflicting demands 

Minimum Required Qualification and Experience

• Diploma in Public Administrative Management, Management Studies or equivalent
• Minimum of two (2) years related working experience

Please note that only shortlisted applicants will be contacted.