Administrator (GMG/AM 3)

Job Purpose

Under the general supervision of the Principal Director, Culture and Creative Industries, Policy Development and Monitoring Branch, the Administrator provides support in the implementation and co-ordination of planned activities and cultural exchange programmes to meet the objectives of the Branch. 

Key Responsibilities

• Assists in the implementation of the planned activities and co-ordinates the cultural exchange programme in the schools by: 
  • Liaising with the relevant school personnel to make the necessary arrangements to facilitate the preparation; 
  • Participating in the planning of the programmes and the visiting of the schools;
  • Ensuring that information in respect of the programmes are communicated effectively to the relevant personnel; 
  • Attending meetings to promote the cultural programmes; 
  • Maintaining records of the activities conducted during the programmes;
  • Ensuring that the relevant reports are prepared at the end of each programme.
• Provides support to the Principal Director in the preparation of special workshops, seminars and other activities at the community level by: 
  • Establishing and implementing the methods periodically to improve workflow;
  • Conducting research on cultural activities; 
  • Collating information on the status of venue and artistic groups to ensure that the mandate is fulfilled; 
• Prepares information for dissemination on cultural exchanges and activities to the wider public and conduct assessment reports; 
• Assists with the establishment of cultural data bank to include information on persons involved in all areas of the Creative Industries; 
• Prepares reports and makes recommendations for solution to administrative problems;
• Conducts research and compiles data for easy retrieval by the staff in the Division;
• Provides administrative support to the Division as part of the process to ensure efficient and effective record keeping; 
• Attends meetings and other programmes, as instructed, and prepares reports for submission to Principal Director; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills; 
• Good problem-solving and decision-making skills; 
• Good planning and organizing skills; 
• Good interpersonal skills; 
• Excellent customer and quality focus; 
• Teamwork and co-operation; 
• Integrity. 

Functional/Technical: 

• Knowledge of the national policy priorities of the Culture portfolio; 
• Good research and analysis skills; 
• Able to work well with creative people and diverse groups; 
• Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems. 

Minimum Required Qualification and Experience

• An Undergraduate Degree in the Social Sciences such as Management Studies, Business Administration or its equivalent from a recognized tertiary institution; 
• Two (2) years related work experience.

Please note that only shortlisted applicants will be contacted.