Administrative Officer (Leave & Pension) (GMG/AM 2)

Key Responsibilities:

Management/Administrative: 

• Participates in meetings, seminars, workshops and conferences, as required; 
• Develops Individual Work Plan based on alignment with the Division’s Operational and Strategic Plan;  
• Distributes relevant circulars and information brochures regarding leave and pension for the information of staff.  

Technical/Professional: 

• Prepares and maintains Service Records; 
• Conducts leave seminars and sensitization workshops, in collaboration with Deputy Director Human Resource; 
• Computes all Vacation, Recreational, Special Maternity, Paternity, Special Sick and Departmental Leave; 
• Submits leave accumulation to the Ministry of Finance and the Public Service for the records; 
• Monitors Monthly Attendance Reports; 
• Provides information concerning leave eligibility; 
• Checks and verifies salaries, reclassification, appointments and leave entitlement for all members of staff; 
• Verifies the authenticity of Birth Certificates, Statutory Declaration of Age and other Pension documents submitted; 
• Liaises with salaries officer to ensure accurate payments of emoluments; 
• Prepares Pension Particulars for officers to be retired to the Ministry of Finance and the Public Service; 
• Maintains a record of all members of staff who will proceed on Pre-retirement Leave;
• Arranges counselling for retirees; 
• Advises prospective retirees on matters pertaining to their benefits and the duration of Pre-retirement Leave; 
• Makes Submissions to the Pensions Branch;  
• Ensures that leave regulations are properly applied and Pensions Laws are adhered to, when processing benefits; 
• Establishes database for pension records;  
• Prepares citation for Long Service Award;  
• Follows-up with Pension Branch and Accountant General to ensure that pensioners receive benefits. 

Human Resource: 

• Contributes to a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals; 
• Contributes to the development and implementation of a Succession Planning Framework in collaboration with the Human Resource Division, through the development of procedural manuals and other duties prescribed within the framework; 
• Prepares and conducts presentations on the role of the Division/Unit for the Orientation Programme; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core:  

• Good written and oral communication skills 
• Team and results oriented 
• Good interpersonal skills 
• Methodical 
• Integrity and confidentiality 

Technical:  

• Knowledge of Staff Orders, Public Service Regulations, Labour Laws and other legislation governing Human Resource Management 
• Ability to compute leave entitlements 
• Knowledge of Leave and Pension benefits and procedures 
• Knowledge of relevant computer applications 

Minimum Required Qualification and Experience

• Associate Degree/Diploma in Human Resource or Public Administration/Public Sector Management; 
• One (1) year related experience.

Please note that only shortlisted applicants will be contacted.