KEY RESPONSIBILITY AREAS
Management/Administrative Responsibilities
- Prepares monthly report of the activities within the Unit and the Craft market. Attends meetings on matters relating to the Accounts Department in the absence of the Senior Accounting Officer.
- Attends meetings of the Craft Traders Association.
- Attends court issues pertaining to the craft market and other administrative accounting matters in the absence of the Senior Accounting Technician.
- Assist in preparing the Annual Budget for the Authority based on priorities and strategic direction highlighted and approved.
Technical/Professional Responsibilities
- Verifies supporting documents accompanying requests for cheques for payments.
- Verifies and post receipts, supplier invoices and bill payments entered into the system.
- Maintains records of all payments, as well as all routine or ongoing Contracts, for example: Utilities, Janitorial Services and Travel Claims etc.
- Ensures that the checking of Pay Sheets, Statutory and Non-Statutory Deductions; Vouchers and Salary Payment Vouchers are completed and corrected in a timely manner.
- Checks Annual Returns for submission.
- Prepares Audit Schedules.
- Participates in the audit exercise by, providing auditors with the necessary information required, providing timely accurate answers to audit observations and queries, and implementing recommendations where necessary.
- Prepare draft final accounts for submission to the auditors.
- Monitors the preparation of statutory deductions statements and letters for personal deductions and ensure that they are paid on time in accordance with the relevant act.
- Develops and implements systems of control to eliminate incidences of incorrect payment and promote early detection of possible errors.
- Maintains a constant review of expenditure and monitors that subheads are not over committed or over spent.
- Prepare annual wage bill reports.
- Reconciles and submit annual statutory returns.
- Prepare monthly and quarterly annual cash flow statements along with other statements for submission to the appropriate authorities.
- Develops, implements and monitors adequate controls for the proper maintenance of all salary and related records.
- Provides information and answers to queries to authorized individuals in relation to accounting services.
- Posts all receipts and lodgments for each day/month.
- Maintains a backup system on a daily basis.
- Advises the Senior Accounting Officer of budget expenditure and projected spending patterns and makes recommendations to enable effective decision making.
- Checks payment vouchers and invoices submitted for payment to ensure correct calculation and classification.
- Examines bank statement against cash book to verify balances, receipts and lodgment.
- Prepare and enter monthly journals.
- Prepare purchase orders for goods and services.
REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES
Core
- Oral and written communication skills
- Confidentiality and Integrity
- Team and results oriented
- Ability to pay keen attention to detail
- Methodical
- Ability to work well in stressful situations and meet close deadlines
Technical
- Excellent knowledge of government accounting procedures
- Knowledge of relevant computer applications
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
- Associate Degree or Diploma in Accounting from a recognized tertiary institution plus at least two (2) years related experience,
OR
- AAT or CAT Level 3 or ACCA Level 1 plus two (2) years related experience in Accounting,
OR
- MIND Certificate in Accounting or a Diploma in Accounting from a recognized tertiary institution plus at least three (3) years related experience.
Please note that only shortlisted applicants will be contacted.
