Accounting Technician (FMG/AT 3)

Job Purpose

Under the direct supervision of the Director, Finance and Accounts, the Accounting Technician provides effective and efficient accounting support in the maintenance of financial records, namely, payables and general ledger, as well as the management of the Petty Cash Imprest system, in compliance with Government regulations and guidelines and in accordance with the FAA Act. 

Key Responsibilities

• Prepares and facilitates postings of journals and payment vouchers to the relevant expenditure ledger; 
• Maintains and updates statutory deduction cards for all employees in the Ministry; 
• Prepares Annual Returns for all statutory deductions made from employees’ salaries; 
• Records deductions made from salary in the appropriate register; 
• Assists in the preparation of invoices for the purchasing of goods and services rendered to the Ministry; 
• Performs cashiering duties, by preparing receipts for cash and cheques paid to the Ministry, making lodgments and managing the Petty Cash Imprest; 
• Issues cheques and maintains Cheque Register; 
• Checks and posts travel claims; 
• Assists in the preparation of the Annual Estimates (travelling); 
• Prepares monthly reconciliation of Income and Education Tax withheld by the Accountant General’s Department against actual payroll charges; 
• Co-ordinates the collection of the lodgement advices from the Accountant General’s Department on a weekly basis and ensure that the file is maintained; 
• Maintains proper records of expenditure and checks against what is booked; 
• Assists in the commitment planning process, and in the determination and classification of commitments in categories (inescapable, priority, other); 
• Assists the Financial Analyst in the planning and utilization of available cash, based on the level and categories of outstanding commitments; 
• Assists in the preparation of the Ministry’s annual and supplementary budgets; 
• Performs any other related duties that may be assigned from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Excellent oral and written communication skills 
• Good analytical thinking skills 
• Good problem-solving and decision-making skills 
• Teamwork and co-operation 
• Good planning and organizing skills 
• Flexibility and adaptability 
• Integrity 
• Ability to use own initiative 
• Confidentiality 
• Good interpersonal skills 
• Managing external relationships 

Technical: 

• Sound knowledge of the general operations of the machinery of the Government of Jamaica (GoJ), especially the Financial Administration and Audit (FAA) Act
• Knowledge of the Public Sector budget preparation and administration
• Sound knowledge of GoJ administration and financial accounting 
• Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems 

Minimum Required Qualification and Experience

• AAT level 3; or 
• ACCA-CAT Level C/Level 3; or 
• ACCA Level 1; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Business Administration from an accredited tertiary institution; or 
• ASc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• BSc. Degree in Accounting or Management Studies with Accounting; or
• BBA Degree; or 
• Successful completion of 3 years of any Bachelor’s Degree programmes mentioned above. 

Please note that only shortlisted applicants will be contacted.