Accounting Technician 1 (FMG/AT 1) (1 Year Contract)

Key Responsibilities

• Maintains a filing system for financial documents; 
• Checks and verifies all payment requests; 
• Sets up vendors in the Accounts Payable Module in SAGE; 
• Maintains vendor files; 
• Codes expenses to the General Ledger, enters and posts invoices into the accounting software; 
• Keeps track of outstanding payments and prepares a month-end payables report;
• Monitors payable accounts to ensure that payments are up to date; 
• Creates payment batches and posting of payments to vendors accounts in the accounting software; 
• Prepares and performs cheque runs; 
• Prepares and processes electronic transfers and payments; 
• Prepares payment vouchers with proper coding of accounts for all payments for approval;
• Prepares relevant journals for verification and posting to the General Ledger;
• Reconciles accounts payables transactions, General Ledger and Sub Ledger;
• Prepares Expenditure Statements for Divisions and Departments monthly;
• Assists with the preparation of non-statutory deduction payments; 
• Prepares the GCT report monthly for submission to the Ministry; 
• Prepares GCT Tax Withholding Certificates (TWC); 
• Prepares GCT journals and payments; 
• Maintains a schedule of payments to Council and Board members; 
• Maintains a schedule for all rentals, identifying changes in contract terms and implementation; 
• Prepares tuition refunds and personal reimbursements to staff; 
• Prepares income and expense audit schedules and supporting documents requested by the Internal and External Auditors; 
• Maintains Accounts Payable records, journals, ledgers and administrative tasks;
• Prepares varied reports monthly; 
• Assists in month-end closing reporting procedures; 
• Attends meetings on behalf of the Finance and Accounts Department and/or the Agency, as directed; 
• Participates in the efforts of the Finance and Accounts Department Team to achieve Departmental and Institute goals; demonstrates and upholds the Institute’s core values in personal and professional behaviours; 
• Performs any other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

• Knowledge of generally accepted accounting principles (IFRS – International Financial Reporting Standards) 
• Knowledge of Government of Jamaica Accounting principles, procedures and regulations.
• Knowledge of the FAA Act 
• An understanding of Government’s budgeting process 
• Knowledge of Government procurement guidelines 
• Knowledge of SAGE accounting software 
• Proficiency in Microsoft Office Suite and other relevant computer applications and systems
• Problem-solving and decision-making skills 
• Planning and organizing skills 
• Managing external relationships 

Minimum Required Qualification and Experience

• AAT Intermediate stage; or 
• ACCA-CAT Level 2; or 
• ACCA Level 1; or 
• NVQJ Level 4, Accounting; or 
• ASc. Degree in Accounting, MIND; or 
• Diploma in Accounting from an accredited University or Community College; or
• Certificate in Government Accounting Levels 1 & 2 
• Two (2) years’ related working experience

Please note that only shortlisted applicants will be contacted.