Accounting Technician 1

Key Responsibilities:

• Maintain a filing system for financial documents 
• Check and verifies all payment requests 
• Set up vendors in the Accounts Payable Module in SAGE 
• Maintain vendor files 
• Codes expenses to the General Ledger, enters and posts invoices into the accounting software
• Keep track of outstanding payments and prepares a month end payables report
• Monitors payable accounts to ensure that payments are up to date 
• Create payment batches and posting of payments to vendors accounts in the accounting software
• Prepares and performs cheque runs 
• Prepares and process electronic transfers and payments 
• Prepares payment vouchers with proper coding of accounts for all payments for approval Prepares relevant journals for verification and posting to the General Ledger
• Reconciles accounts payables transactions – General Ledger and Sub Ledger
• Prepares Expenditure Statements for Divisions and Departments monthly 
• Assist with the preparation of non-statutory deduction payments 
• Prepare the GCT report monthly for submission to the Ministry 
• Prepare GCT Tax Withholding Certificates (TWC) 
• Prepare GCT journals and payments 
• Maintains a schedule of payments to Council and Board members 
• Maintains a schedule for all rentals, identifying changes in contract terms and implementation
• Prepares tuition refunds and personal reimbursements to staff 
• Prepares income and expense audit schedules and supporting documents requested by the Internal and External Auditors 
• Maintains Accounts Payable records, journals, ledgers and administrative tasks
• Prepares varied reports monthly 
• Assist in month end closing reporting procedures 
• Attends meetings on behalf of the Finance & Accounts Department and/or the Agency as directed
• Participates in the efforts of the Finance and Accounts Department Team to achieve departmental and Institute goals; demonstrate and uphold the Institute’s core values in personal and professional behaviours

Technical Competencies

• Knowledge of generally accepted accounting principles (IFRS – International Financial Reporting Standards) 
• Knowledge of Government of Jamaica Accounting principles, procedures and regulations. 
• Knowledge of the FAA Act 
• An understanding of Government’s budgeting process 
• Knowledge of Government procurement guidelines 
• Knowledge of SAGE accounting software 
• Proficiency in Microsoft Office Suite and other relevant computer applications and systems 
• Problem-solving and decision-making skills 
• Planning and organizing skills 
• Managing external relationships 

Minimum Required Education and Experience:

• AAT Intermediate stage or 
• ACCA-CAT Level 2 or 
• ACCA Level 1or; 
• NVQJ Level 4, Accounting or: 
• ASc. Degree in Accounting, MIND or; 
• Diploma in Accounting from an accredited University or Community College or;
• Certificate in Government Accounting Levels 1 & 2 
• Two (2) years’ related working experience