Accounting Assistant, Miscellaneous Payments & Petty Cash Fund (FMG/AT 1)

Key Responsibilities

To effect timely and accurate payments to all FID suppliers and staff, and the accurate recording of all expenditure transactions. 

• Maintains the Vendor and Item master data, as instructed by authorized FID staff;
• Identifies all instances where POs have not been used as required, and escalates issues for resolution; 
• Records all Vendor invoices received and performs 3-way or 2-way matching;
• Manages the petty cash fund, effects petty cash payments in line with FID policies;
• Prepares periodic reimbursement justifications for the replenishment of the petty cash float and passes approved voucher to GL Assistant for payment processing; 
• Passes petty cash related transactions for posting into FINMAN; 
• Identifies non-compliance with standards and escalates to Supervisor; 
• Monitors personal achievement of tasks and targets and completes individual Performance self-assessment within the specified time frame; 
• Prepares and issues receipts for cash and cheques being deposited, ensures that cash amounts are the same as amounts stated on receipts and funds are deposited promptly to the appropriate bank accounts; 
• Posts and balances the Receipt Cash Book on a daily basis; 
• Maintains custody of cheques and other valuable documents at all times;
• Informs payees, as soon as cheques are ready for dispatch, to avoid cheques becoming stale dated; 
• Issues cheques to payees after having presented legal and appropriate identification; 

Required Knowledge, Skills and Competencies

• Flexibility & Adaptability 
• Problem Solving & Critical Thinking 
• Stewardship Responsibility & Accountability 
• Communication 
• Teamwork 
• Emotional Intelligence 
• Relationship Building & Networking 
• Innovative Thinking 
• Results-Oriented 
• Knowledge in the use of accounting packages (ACCPAC, FINMAN, Dynamics, or similar Enterprise multi-user application) where business users in discharging their accountabilities are effecting accounting transactions;
• Highly computer literate and excellent knowledge of typical Microsoft Office products (Excel, Word, PowerPoint, Outlook). 

Minimum Required Qualification and Experience

• AAT Level1 or; 
• ACCA-CAT Level A/ level 1 or; 
• Certificate in Public Administration, UWI or; 
• Certificate in Management Studies, UWI or; 
• Diploma in Business Administration/ Studies from Community College or;
• NVQJ Level 1, Accounting or; 
• Certificate in Accounting from an accredited University or; 
• Certificate in Government Accounting Level 1 or; 
• Completion of first year of BSc. Degree in Accounting/ Management Studies with Accounting or BBA Degree from an accredited University or; 
• Completion of first year of ASc. Degree in Accounting/Business Administration/ Business Studies from an accredited tertiary institution; 
• Minimum of 2 years’ experience in the accounting field. 

Special Conditions Associated with the Job

• There are no significant personal security risks associated with performing this role;
• May be required to work beyond the normal working hours; 
• May be required to work on weekends and public holidays. 

Please note that only shortlisted applicants will be contacted.